| COSI EVENT SERVICES |
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| Policies & Guidelines for COSI Catering by Sodexo Services |
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Food & Beverages: Sodexo holds a full liquor license and is the exclusive provider for beverages within COSI. Please note it is unlawful to bring any alcoholic beverages onto COSI property. In addition, food and beverages prepared and served by COSI Catering remain the property of Sodexo Services and may not be removed from the premises. Service Charges and Taxes: Food and beverage prices are subject to a minimum 20% charge and prevailing local sales tax (6.75%). Some events require a higher level of service and therefore a higher service charge above what may be provided at the minimum level. Any group or organization requesting tax exemption must submit acceptable documentation of their exempt status to the catering manager 10 days prior to the event in order to have tax removed from the invoice. Guarantees: A final, guaranteed guest count is due ten business days prior to the event. This figure will be considered the guaranteed minimum for billing and preparation purposes. An overage percentage is not included. If necessary, please include any overage amount in the guaranteed count. Increases to the final guarantee will be subject to catering manager’s approval as well as an additional 20% surcharge. Please note that a guarantee cannot be decreased. Sodexo Services will charge for the number guaranteed or the actual number served, whichever is greater, providing that the guarantee is the host’s responsibility. If a guarantee is not received by the date requested, the original estimated attendance figure will be used. The preferred way to enter the guarantee is to fax the signed banquet order with the guarantee entered to 614.228.6363. Linen: House standard white linen for guest tables are complementary for some menus such as served meals, hot breakfasts, and hot buffet luncheons and dinners. COSI Catering will also provide table linens for required buffet tables, bars, and the table linens for up to two registration or display tables with the type of events included above. Should you require additional covered display tables, meeting table linens, specialty or floor length linen, etc., please inquire regarding the additional cost. Service Ware: High quality disposables are included for buffet style service, hors d’oeuvres, and bar service. China service and glassware are available for an additional charge per person. White china plates and glassware will accompany served meals unless other arrangements are proposed or requested. Rental charges may be discussed when booking your event and will include a delivery charge and damage waiver fees. Décor: Please inquire with your Sodexo event professional about any number of décor or themed event arrangements. In regard to décor items not purchased through Sodexo or COSI, neither COSI nor Sodexo Services assumes the responsibility for these décor supplies, decorations, or floral arrangements or the payment, loss, theft, or damage of such. Any items delivered for your event must be removed immediately after the event. For the comfort of all guests, COSI does not permit confetti, birdseed, glitter, table sprinkles, bubble machines, fog machines, or helium balloons on the premises. Candles must be in a nonflammable container that is taller than the flame. Floor plans, candles, and rental furniture and décor may require the approval of the fire marshal. Affixing any items to the walls at COSI is not permitted. Catering Contract, Deposit, and Billing: A signed banquet event order (BEO) faxed to COSI Catering by Sodexo Services by the guarantee date will serve as the catering contract. A minimum 50% deposit is required upon approval of the menu information to insure availability of catering services. The deposit amount and signed contract must be received by COSI no later than 10 days before the event date. No payment will be made directly to Sodexo, but there will be two bills from COSI. The first will be the COSI Facility Deposit Invoice which will include the catering food and beverage deposit. The second will be the final bill from COSI which will include the balance of the catering bill. No party will be exempt from sales tax without a copy of a Tax Exemption Certificate with federal tax ID number. This must be submitted by the guarantee date to have tax eliminated from the invoice. Please remit payments to COSI Columbus, 333 West Broad Street, Columbus, OH 43215. Cancellation: This policy is same as and contained in COSI’s Facility Rental Contract. |
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Proceeds from event rentals support our educational programming and hands-on exhibits. COSI is a non-profit organization that depends on contributions to provide extraordinary experiences. |
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